10 Advantages of Using Microsoft Outlook

10 Advantages of Using Microsoft Outlook

There are many advantages to using Microsoft email client with your custom domain email. In this article we'll break down the top ten benefits of using Microsoft Outlook. We'll look at several features like email security, calendar and more. Let's get started.

How do you configure your email in Outlook?

Before we touch on the top ten advantages of outlook, let's look at how easy it is to setup. Connecting a custom cPanel Hosting email to send and receive emails in Outlook is quite easy. It's something that users of all technical skill levels can do. Check out the easy steps in this tutorial.

 

Top 10 Advantages of Using Microsoft Outlook

1. Security

Keep Microsoft Outlook up-to-date and it will provide a good level of security. It offers junk mail filtering and blocks external content such as downloaded images, web bugs and data from strange sites.

With cyber crimes increasing every year, Microsoft has taken steps to beef up security on its Outlook platform to protect clients’ information.

These new and enhanced security features, include protection from junk and phishing emails by allowing you to disable live links and block senders. Its built-in email scanner will also alert you when an untrustworthy source sends you something.

2. Search

With Microsoft Outlook, it is easy to find anything you're looking for.  Its integrated search function allows clients to use keywords to find contacts, dates and emails. This feature can also be used with any Outlook program, including Contact Manager and Calendar.

3. Enhanced Connectivity

Microsoft Outlook is more than just an application for your computer. It keeps you connected by allowing you to attach it to your mobile device. This allows you to read, write and send emails from anywhere and at any time.

If you decide to sync your Outlook account to your phone, you'll have the added benefit of transforming your calendar into a portable planner and receiving alerts about new & upcoming appointments, while you're out of office.

4. Compatibility

Using Outlook is a walk in the park if you are email server runs on Microsoft Exchange.  With those two paired, anyone can use a service even if you're not a computer expert. All you have to do is open up Outlook and enter your email address; Outlook and Exchange will then join forces and take care of the rest.

Users are also not required to spend a lot of time on the configuration process and this allows them to easily complete tasks that they would otherwise rely on an IT specialist to do. Switching computers in the workplace is one such example.

5. Outlook Offers One-Stop E-mail

With Microsoft Outlook you can set up multiple user accounts. With protocols such as IMAP and POP3, it is possible for you to have several accounts that can feed into one folder, which is managed by one set of guidelines. If that filing system doesn't work for you, you can have the information sorted into separate folders based on each account. Outlook allows you to choose based on your preference.

6. Connect with Others Easily

If you want to share your calendar with a colleague or client, Microsoft Outlook Calendar allows you to. In fact, there is no restriction on who you can share your calendar with. Choose anyone you want and you're able to share it with them.

You can also create, edit and manage online Calendars for clients. This allows them to access the information, in the calendar, when it is convenient for them to do so.

In addition to that, Microsoft Outlook Calendar allows users to send text messages directly to the phone of anyone in their contact list, with just the click of a button. They can also send customised business cards or share subscriptions and contact information.

7. Integration

Outlook is designed to ensure you get tasks does, by providing what you need to do so. It has a task list, calendar, address book and calendar. Even has virtual sticky notes and all the different pieces are integrated, so you can drag and drop an email message to set up an appointment or task or make a note.

It allows users to add other third-party apps such as Skype and ACT. This ensures that users don’t have to worry when sending emails as it is very rare to find an app that’s not compatible with the client’s Outlook email.

8. SharePoint

SharePoint is Microsoft’s collaborative platform that offers users tools for building and managing their websites, workspaces and intranets, among others. The platform however requires users to log on to check forum discussions or examine shared documents and many clients don’t have the time to do so.

Microsoft is aware of that fact, so it allows users to easily get notifications by e-mail and then click through to the SharePoint site. Users can also participate in forum discussions by e-mail or add content to a shared workspace.

9. Familiar User Interface

When it comes to productivity software, Microsoft Office is the leader in the market, which means the Outlook user interface is familiar to most users. So although there are several functionalities to learn, the basics will come relatively easy if you’ve used Microsoft Office. That familiarity shortens the learning curve and can end up saving organisation a lot in training costs.

10.  Organisation

Outlook makes it easy to organise your assets.  When it comes to sorting and managing most e-mail clients have some sort of rules to do so. Outlook however, raises the bar, allowing users to easily forward, redirect or sort their messages based on their own guidelines.

It also gives you the option to send a variation of automatic "Out of Office" messages to internal and external contacts, based on the information you want to share. Sometimes you send messages that you may need to follow up on at some point in the future, Outlook allows you to do that, without hassle.

It has colour coded flags that you can use to nudge you, by creating a Follow Up folder that collects links to all the messages you flagged and then stores them in one place, so they are easily accessible when you want them.

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